Atlantic Canada Opportunities Agency
Symbol of the Government of Canada

ACOA's Info Source Chapter

Table of contents:

Introduction to Info Source

Background

Responsibilities

Institutional Functions, Programs and Activities

1. Enterprise Development
1.1 Innovation and Commercialization
1.2 Productivity and Growth
1.3 International Business Development

2. Community Development
2.1 Community Investment
2.2. Community-based Business Development

3. Policy, Advocacy and Coordination
3.1 Policy
3.2 Advocacy
3.3 Coordination

4. Economic and Community Development in Cape Breton
4.1. Regional Service Delivery by ECBC
4.2 Commercial Development by ECBC
4.3 Community Development by ECBC
4.4 Policy and Advocacy by ECBC

5. Internal Services

Classes of Personal Information

Manual

Additional Information

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act  and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Atlantic Canada Opportunities Agency (ACOA) is the federal department responsible for the Government of Canada’s economic development efforts in the provinces of New Brunswick, Prince Edward Island, Nova Scotia, and Newfoundland and Labrador. ACOA was established in 1987, with legislative status under the Government Organization Act, Atlantic Canada, 1987. Part I of the act (cited as the Atlantic Canada Opportunities Agency Act) established the Agency, while Part II established Enterprise Cape Breton Corporation (ECBC). ECBC was dissolved on June 19, 2014 and the economic and community development activities of ECBC were transferred over to ACOA.

Responsibilities

The Atlantic Canada Opportunities Agency works in partnership with Atlantic Canadians to improve the economy of communities throughout the region and to enhance the region’s competitiveness. Working with partners in government, the private sector, academia and other non-government sectors, ACOA seeks to advance economic opportunities and innovation in order to serve the needs of businesses, organizations, individuals and communities. This work addresses the Agency’s mandate “to enhance the growth of earned income and employment opportunities in Atlantic Canada.”

The Agency’s head office is in Moncton, New Brunswick. Regional offices are located in all four provincial capitals in Atlantic Canada, each led by a regional vice-president. The Agency also provides services via a range of local field offices throughout the four provinces. In addition, through its Ottawa office, ACOA ensures that Atlantic Canada’s interests are reflected in the policies and programs developed by other departments and agencies of the federal government.

Please refer to the Agency’s annual Report on Plans and Priorities and Departmental Performance Report for more information on initiatives and specific plans.

The Atlantic Canada Opportunities Agency has developed a Programs’ Policies and Procedures Manual to support and guide staff involved in the administration and delivery of grants and contributions programs, notably the Atlantic Innovation Fund, the Business Development Program and the Innovative Communities Fund.

The policies and procedures stem from a variety of sources, which includes:

- the terms and conditions of the Agency transfer payment programs;
- the Treasury Board Secretariat Policy and Directive on Transfer Payments;
- the Financial Administration Act;
- the Atlantic Canada Opportunities Agency Act.

A database that contains information about projects approved by ACOA since 1995 is accessible at: http://pub.acoa-apeca.gc.ca/atip/e/content/default.asp.

As of April 2012, internal audits relating to ACOA are being provided by the Internal Audit Sector of the Office of the Comptroller General.

Institutional Functions, Programs and Activities

The Atlantic Canada Opportunities Agency Program Activity Architecture comprises three program activities supported by a number of program sub-activities as described below.

1. Enterprise Development

Despite recent economic progress and some promising opportunities on the horizon (e.g. energy, shipbuilding), some significant challenges remain for the region to maximize positive growth. One of the most telling indicators of this is that, in a number of sectors, productivity remains significantly lower than in leading countries and other regions of Canada. The Agency works in partnership with Atlantic Canadian businesses, stakeholders, industry and institutions to improve the growth and productivity of Atlantic Canada’s economy, leading to increased competitiveness, higher earned incomes and job creation. The Agency works to improve the capacity of Atlantic Canada’s rural and urban areas for economic growth through a variety of strategically focused mechanisms: assisting businesses, particularly small and medium-sized enterprises (SMEs), to start, expand or modernize and to establish or expand export activities; partnering with universities and other institutions to increase the region’s research and development (R&D) capacity, commercialization and productivity; and promoting and participating in the region’s transition to a knowledge economy. Through the Atlantic Growth Strategy (the Strategy), the Agency pursues joint opportunities to stimulate the Atlantic Canadian economy by working in cooperation with the other federal departments as well as the governments of the four Atlantic Provinces. The Strategy will focus on key areas of action such as skilled workforce/immigration, innovation, clean growth and climate change, trade and investment and infrastructure.

1.1 Innovation and Commercialization

Raising the levels of research and development and of innovation in the region is fundamental to increasing Atlantic Canada’s competitiveness and to closing the productivity gap with the rest of the country. The Agency invests in innovation and commercialization by supporting the research and development of new products, services and processes, and as well as their commercialization in the marketplace. The Agency also provides support for the adoption and adaptation of leading-edge technologies. Clients include businesses and organizations such as universities and research institutes. This sub-program uses funding from the following transfer payments: the Atlantic Innovation Fund and the Business Development Program.

Class of Records for Innovation and Commercialization
Description: Includes records related to raising the levels of R&D, innovation and commercialization to increase Atlantic Canada’s competitiveness and to close the productivity gap with the rest of the country. Records may include information about the Commercialization Framework Initiative, industry tendencies, innovation, labour productivity, levels of R&D, the Productivity and Business Skills Initiative, R&D projects, spending, technology adoption, exporting, educational attainment and worker training. These records may also include information related to consultations with experts and/or other government institutions, records to evaluate the evolution of program delivery, meeting minutes, possible media coverage and periodic reports of results achieved.
Document Types: Acts of Parliament, agendas, analyses, applications, audit and evaluation documentation, audit reports, briefing books, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, contracts, correspondence, correspondence with other government departments, credit check reports, delegation/designation of authorities, delegation reports, delivery mechanisms, directives, environmental scans, evaluation criteria, evaluation reports, feasibility studies, financial records, funding guidelines, guidelines, implementation timelines, initiative updates, inquiries, legal opinions, letters of agreement, letters of intent, letters of offer, manuals, marketing plans, memorandums, memorandums of understanding, minutes, monitoring reports, news clippings, operating plans, plans and priorities documentation, photographs, policy studies, policy documents, presentations, procedures, project plans, project summary forms, proposals, publications, question period notes, recommendations, records of decisions, recovery documents and procedures, regulations, repayment schedules, reports, reports to Parliament, request for proposals results reports, research studies, service level agreements, speeches, statistical reports, statements of work, studies and work plans.
Record Number: ACOA 101

Class of Records for Innovation and Commercialization Grants and Contributions
Description: Includes records related to the development and management of grants and contributions under AIF and BDP, including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected.
Document Types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.
Record Number: ACOA 101-1

Personal Information Bank for Grants and Contributions
Description: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.
Class of Individuals: Individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.
Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.
Consistent Uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1,
TBS Registration: 007070
Bank Number: ACOA PPU 005

Personal Information Bank for Peer Reviewers
Description: This bank describes information collected from peer reviewers in support of scientific reviews of a proponent’s project proposals for funding under AIF. The personal information may include name, contact information, financial or contract information, language preference, biographical information, education, employment history, professional references, signature and social insurance number.
Class of Individuals: Individuals in specific scientific and innovative fields who perform peer reviews of scientific project proponents.
Purpose: The personal information is used to evaluate the credentials of peer reviewers required to review AIF proposals for project funding, to pay for their services when required and to maintain an inventory of such reviewers. The social insurance number is used for income tax purposes under the authority of the Income Tax Act.
Consistent Uses: A list of peer reviewers is maintained for call-back purposes. Information may be shared with the Canada Revenue Agency (CRA); refer to CRA PPU 150 Information Returns (Infodec) Databank. Information may also be used for evaluation and reporting to senior management.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Numbers: ACOA 101-1
TBS Registration: 20090345
Bank Number: ACOA PPU 111

1.2 Productivity and Growth

The Agency invests in productivity and growth to enhance Atlantic Canadians’ access to the information, business skills and financing they require to start and/or grow a business. This enables businesses to get established, become more productive and grow, which generates wealth and jobs in the economy. Investments in productivity and growth are made directly by helping businesses to increase competitiveness through activities such as productivity improvement, expansion, modernization, business skills development, training, hiring skilled personnel, and indirectly through contributions to non-profit organizations such as business and economic development associations that undertake activities that foster business productivity and growth. The Agency also administers the Canada Business Network, which acts as a comprehensive source of information on government services, programs, regulations and resources for businesses. By reducing the complexity of dealing with various levels of government, the Canada Business Network plays a role in the business development process. This sub-program uses funding from the following transfer payment: the Business Development Program.

Class of Records for Productivity and Growth
Description
: Includes records related to direct assistance to enterprises for establishment, expansion or modernization. Includes records related to fostering the development of adequate debt financing from banks and credit unions as well as equity capital from angel investors, venture capital firms and public markets. Includes records related to initiatives that ensure more Atlantic Canadians develop the motivation and skills required to successfully start, sustain and grow a business. Records may include information about increasing the productivity of enterprises, acquiring technically proven equipment, and developing domestic marketing plans. Records may include information about access to new capital for Atlantic Canadian enterprises, the promotion of capital retention in the region, angel networks, and the provision of significant leveraging of funds from other sources. Records may also include information about economic development associations and educational institutions that undertake activities to foster Entrepreneurship and Business Skills Development, consultations with experts and/or other government institutions, records to evaluate the evolution of program delivery, meeting minutes, possible media coverage and periodic reports of results achieved. These records also include information related to the Business Development Program and the Productivity and Business Skills Initiative and may contain information pertaining to programs or sub-programs that are no longer available (e.g. the Action Program, the Action Loan Program, the GrowthWorks Atlantic Venture Fund Ltd, the Atlantic Enterprise Program, the Atlantic Population Strategy, the Community Adjustment Fund, the Women in Business Initiative and the Young Entrepreneur Development Initiative).
Document Types: Applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, marketing plans, memorandums of understanding, minutes, news clippings, policy documents, project summary forms, proposals, question period notes, reports, requests for proposals and statements of work.
Record Number: ACOA 102

Class of Records for Productivity and Growth Grants and Contributions
Description
: Includes records related to the development and management of grants and contributions under the Business Development Program and the Productivity and Business Skills Initiative. These records include information about the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g. the Action Program, the Action Loan Program, the GrowthWorks Atlantic Venture Fund Ltd, the Atlantic Enterprise Program, the Atlantic Population Strategy, the Community Adjustment Fund, the Women in Business Initiative and the Young Entrepreneur Development Initiative).
Document Types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.
Record Number: ACOA 102-1

Personal Information Bank for Grants and Contributions
Description
: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.
Class of Individuals: Individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.
Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.
Consistent Uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1
TBS Registration: 007070
Bank Number: ACOA PPU 005

1.3 International Business Development

Canada’s Global Markets Action Plan identifies global value chains and new economic forces as offering opportunities while recognizing increased competition for Canada. To strengthen the country’s position in international markets, the strategy prescribes taking advantage of emerging global opportunities and reinforcing Canada’s image internationally as a preferred business partner and premier investment destination. Consistent with this strategy, the Agency pursues international opportunities with a view to increasing the number of exporters and the volume of export sales, to attracting foreign direct investment and to supporting the international commercialization of technology. Further, the Agency promotes Atlantic Canada abroad as a world leader in energy production, export and research, as a centre of innovation, as a skilled labour pool, as a reliable supplier of quality products at competitive prices and as the gateway to the North American market. The Agency also plays a role in coordinating the efforts of federal, provincial and private-sector organizations in Atlantic Canada in pursuing international business opportunities. Clients include businesses, non-profit organizations, learning and research institutions, and provincial governments. This sub-program uses funding from the following transfer payment: the Business Development Program.

Class of Records for International Business Development
Description
: Includes records that relate to international opportunities with a view to increasing the number of exporters and the volume of export sales, to attract foreign direct investment and to support the international commercialization of technology. These records include information related to establishing and managing the objectives and expected results that relate to the investment activities, strengthening the export capabilities of small and medium-sized enterprises, and developing and implementing sector export strategies, trade and skills development commercialization activities and communication efforts. Records may include information about investment research, intelligence gathering, dissemination, awareness, promotion and partnerships, information on services to potential investors (including the development of business cases and customizing exploratory visits to Atlantic Canada), the North American Platform Program, the International Business Development Agreement and the Atlantic Gateway. Records may include information concerning internal policies in program or client service delivery, information on plans and priorities, trade missions, studies and research papers, and reports on results obtained.
Document Types: Agendas, analyses, applications, audit and evaluation documentation, audit reports, briefing books, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, contracts, central agency reports, correspondence, correspondence with other government departments, delegation/designation of authorities, delegation reports, delivery mechanisms, directives, environmental scans, evaluation criteria, evaluation reports, feasibility studies, financial records, funding guidelines, guidelines, implementation timelines, initiative updates, inquiries, itineraries, legal opinions, letters of agreement, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums, memorandums of understanding, minutes, monitoring reports, news clippings, operating plans, plans and priorities documentation, photographs, policy studies, policy documents, presentations, procedures, project plans, project summary forms, proposals, publications, recommendations, records of decisions, regulations, reports, reports to Parliament, request for proposals results reports, research studies, service level agreements, speeches, statistical reports, statements of work, studies and work plans.
Record Number: ACOA 103

Class of Records for International Business Development Grants and Contributions
Description
: Includes records related to the development and management of Operations and Maintenance Payments as well as grants and contributions related to the International Business Development Agreement, the Business Development Program, the North American Platform Program and the Atlantic Gateway, including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g. the International Business Development Program and the Atlantic Trade and Investment Partnership).
Document Types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.
Record Number: ACOA 103-1

Personal Information Bank for Grants and Contributions
Description
: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.
Class of Individuals: Individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.
Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.
Consistent Uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1
TBS Registration: 007070
Bank Number: ACOA PPU 005

2. Community Development

The Atlantic economy is built on the region’s many geographic, linguistic and cultural communities. From rural areas to larger urban centres, the opportunities and challenges vary significantly. Communities are the foundation of economic development and are critical for economic prosperity. The Agency recognizes the importance of communities and supports their efforts to develop the resources they need to contribute fully to their economic development. For these reasons, the Agency focuses community development efforts and strategies to create dynamic and sustainable communities with increased economic and business activities as well as quality public infrastructure. The Agency develops and delivers programming that meets the unique economic development needs of rural areas in Atlantic Canada and that contributes to a stronger region. The Agency collaborates with the private sector, other levels of government, other federal government departments, educational institutions, non-profit organizations and communities to leverage support, coordinate economic development, identify and capitalize on emerging opportunities and react to economic challenges across the region. This requires a flexible approach based on the realities of a given community’s capacities, strengths and challenges. Through the Atlantic Growth Strategy (the Strategy), the Agency pursues joint opportunities to stimulate the Atlantic Canadian economy by working in cooperation with the other federal departments as well as the governments of the four Atlantic Provinces. The Strategy will focus on key areas of action such as clean growth and climate change, and infrastructure.

2.1 Community Investment

To be sustainable and to grow, communities must take responsibility for their own economic development future. They must have the capacity and resources available to them at a local level to lead the community development process as well as to invest in those initiatives that stimulate their economic development. These communities include geographic communities and communities of interest such as industry sectors, non-profit organizations and Indigenous and francophone organizations. The Agency works with these communities, assisting them to develop their own vision for economic growth through targeted planning and by making strategic investments toward increasing the human capacity present in the community, including skills development, training and coordination, as well as the physical capacity (i.e. community infrastructure). ACOA also works with Infrastructure Canada and the provinces to oversee the flow of federal funds allocated to each region and to ensure that both green and local transportation infrastructure goals are met. This sub-program uses funding from the following transfer payments: the Innovative Communities Fund, the Business Development Program, and the Canada 150 Community Infrastructure Program (CIP 150).

Class of Records for Community Investment
Description
: Includes records related to working in co-operation with communities and to making strategic investments to capitalize on opportunities for sustainable economic growth and to build community development capacity. Records may include information about Regional Economic Development Organizations, communities in transition, economic adjustment and natural disasters, as well as Aboriginal, Acadian and francophone communities. These records may also include information related to community development economic plans and strategies, information on internal policies in program or client service delivery, information on plans and priorities, reports on key areas of investments and reports on results obtained.
Document Types: agendas, analyses, applications, audit and evaluation documentation, audit reports, briefing notes, business cases, business plans, client monitoring reports, communications materials, consultation reports, correspondence, correspondence with other government departments, directives, evaluation criteria, evaluation reports, feasibility studies, financial records, funding guidelines, guidelines, initiative updates, inquiries, legal opinions, letters of offer, manuals, memorandums, news clippings, presentations, proposals, question period notes, records of decisions, reports to Parliament, statistical reports, statements of work and surveys.
Record Number: ACOA 104

Class of Records for Community Investment Grants and Contributions
Description
: Includes records related to the development and management of grants and contributions under the following programs: Innovative Communities Fund, Business Development Program, the Building Canada Fund – Communities Component, and Canada 150 Community Infrastructure Program (CIP-150) including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g. the Atlantic Canada Cultural and Economic Partnership, the Canadian Fisheries Adjustment and Restructuring Program, the Community Adjustment Fund, the Community Diversification Fund, the Co-operation Program, the Fisheries Alternative Program, the Goose Bay Diversification Fund, the Recreational Infrastructure Canada Program, the Strategic Community Investment Fund, the Atlantic Base Closure Adjustment Fund/Program, the Community Futures Program, the Infrastructure Canada Program, the Canada Strategic Infrastructure Fund and the Community Infrastructure Improvement Fund).
Document Types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.
Record Number: ACOA 104-1

Personal Information Bank for Grants and Contributions
Description
: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.
Class of Individuals: Individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.
Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.
Consistent Uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1
TBS Registration: 007070
Bank Number: ACOA PPU 005

2.2 Community-based Business Development

The lack of business capital available in rural regions of Canada has the potential to be a significant economic development barrier. It impedes the establishment and expansion of small businesses that are essential to the vitality and sustainability of communities. The Agency provides targeted support to community-based non-profit organizations to address investment capital gaps that focus on small businesses. The Agency provides contributions to a network of Community Business Development Corporations (CBDCs) in Atlantic Canada that are run by community-based volunteer boards of directors. CBDCs provide an essential source of investment capital that focuses on small rural businesses as well as on other services that include business counselling and skills development. In addition, the Agency assists Indigenous communities by improving access to capital for small and medium-sized Aboriginal businesses. This sub-program uses funding from the following transfer payments: the Community Futures Program, the Innovative Communities Fund, and the Business Development Program.

Class of Records for Community-based Business Development
Description
: Includes records related to addressing the need for access to capital for the creation or expansion of small businesses located in rural and Indigenous communities throughout Atlantic Canada. Records may include information about the Community Business Development Corporations as well as other not-for-profit organizations that provide initiatives such as the Seed Capital Initiative, Consulting and Advisory Services, other initiatives and funds, Indigenous organizations and communities, and Transfer Payment Programs including the Community Futures Program, the Innovative Communities Fund, and the Business Development Program. These records also include information on internal policies in program or client-service delivery, information on plans and priorities and reports on results obtained.
Document Types: Agendas, analyses, audit and evaluation documentation, audit reports, briefing notes, communications materials, correspondence, correspondence with other government departments, directives, evaluation criteria, evaluation reports, funding guidelines, guidelines, inquiries, legal opinions, memorandums, news clippings, plans and priorities documentation, presentations, question period notes, reports to Parliament and statistical reports.
Record Number: ACOA 105

Class of Records for Community-based Business Development Grants and Contributions
Description
: Includes records related to the development and management of grants and contributions under the Business Development Program, and the Innovative Communities Fund, including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records may also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g. the Action Program, the Action Loan Program, the Canadian Fisheries Adjustment and Restructuring Program, the Community Adjustment Fund, the Community Diversification Fund, the Community Futures Program, the Co-operation Program, the Fisheries Alternative Program, and the Strategic Community Investment Fund).
Document Types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.
Record Number: ACOA 105-1

Personal Information Bank for Grants and Contributions
Description
: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.
Class of Individuals: Individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.
Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.
Consistent Uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1
TBS Registration: 007070
Bank Number: ACOA PPU 005

3. Policy, Advocacy and Coordination

The Agency’s Policy, Advocacy and Coordination (PAC) program is central to identifying and effectively responding to opportunities and challenges facing the regional economy. PAC provides intelligence, analysis and well-grounded advice on a broad range of issues and topics, and it informs and supports Agency and ministerial decision making. PAC helps carry the Agency’s agenda forward and ensures that ACOA overall remains relevant and responsive to the opportunities and challenges in Atlantic Canada by offering strategic, researched policy positions that reflect the region’s potential, by influencing national policies and programs that affect Atlantic Canada’s development and interests, and by coordinating other policies and programs within the region to form integrated approaches to development.

3.1 Policy

Policy provides a solid base of understanding for the development of the Agency’s strategic priorities and initiatives, program design and input to national policy development and federal-provincial relations. This includes policy analysis and advice (including the development of policies and frameworks), economic analysis, research and stakeholder engagement. The policy function is carried out by officials in Moncton and Ottawa, as well as those in the regional offices located in the capitals of each Atlantic province. The Agency’s policy work is supported in part by a dedicated Agency fund that contributes to building policy research capacity in Atlantic Canada. This sub-program uses funding from the following transfer payments: the Atlantic Policy Research Initiative and the Business Development Program.

Class of Record for Policy
Description
: Includes records related to research, analysis and advice needed to gain a better understanding of Atlantic Canada’s economy, to guide program activities, to back up advocacy efforts and to support coordination initiatives. Records may include information about policy research and analysis, consultations with client groups, policy-oriented conferences or workshops, presentations, strategies on key industries in the Atlantic region, notes from internal policy meetings and exchanges of correspondence with key stakeholders. These records could include information related to the Atlantic Policy Research Initiative, the Atlantic Gateway, the Atlantic Energy Gateway, Atlantica, the Business Development Program, Metropolis, the Organization for Economic Co-operation and Development and various sectoral and specific industry-related documentation.
Document Types: Analyses, briefing books, briefing notes, consultation reports, contracts, correspondence, environmental scans, proposals, publications, records of decisions, reports, statistical reports and surveys.
Record Number: ACOA 106

Class of Record for Policy Grants and Contributions
Description
: Includes records related the development and management of grants and contributions under the Atlantic Policy Research Initiative (APRI) and the Business Development Program (BDP), including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records may also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g. the Pan-Atlantic Economic Coordination Research Initiative).
Document Types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.
Record Number: ACOA 106-1

Personal Information Bank for Grants and Contributions
Description
: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.
Class of Individuals: Individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.
Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.
Consistent Uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1
TBS Registration: 007070
Bank Number: ACOA PPU 005

Class of Records for the Canada-France Joint Commission on Regional Co-operation
Description: In December 1994, Canada and France signed an agreement establishing the Joint Regional Co-operation Commission in order to encourage co-operation between the Atlantic Provinces and the French territory of Saint-Pierre et Miquelon. The Privy Council Office mandated ACOA to coordinate the Joint Commission on behalf of Canada and to act as co-chair for the Government. The information concerns the coordination of working subcommittees in accordance with the terms and conditions of the memorandum of understanding between the Saint-Pierre et Miquelon prefect and the ACOA for improved regional co-operation. The documents can deal with action programs on regional co-operation, the execution of specific projects and institutional co-operation between federal departments directly related to co-operation projects since 1996.
Document Types: Agendas, analyses, briefing books, briefing notes, communications materials, consultation reports, contracts, correspondence, correspondence with other government departments, delegation/designation of authorities, delegation reports, implementation timelines, initiative updates, inquiries, letters of intent, local purchase orders, marketing plans, memorandums, memorandums of understanding, minutes, monitoring reports, news clippings, photographs, presentations, project plans, proposals, publications, recommendations, records of decisions, reports, research studies, speeches, statistical reports, studies and work plans.
Record Number: ACOA 106-2

3.2 Advocacy

Federal decision-makers must understand and consider Atlantic Canada’s interests, and regional stakeholders must remain well-informed of federal government actions and of opportunities that are relevant to the economic interests of the region. The Agency’s advocacy activities aim to advance the region’s interests in national policy and program development. In the case of federal government procurement, particularly major Crown projects, the Agency advocates the leverage industrial benefits for small and medium-sized Atlantic Canadian businesses.

Class of Record for Advocacy
Description
: Includes records related to advocacy activities aimed at advancing the region’s interests in national policy and program development and at pursuing regional industrial benefits from public-sector procurement. Records may include information about policy analysis, needs and impacts of proposals to central agencies and sponsoring departments, engaging regional counterparts, stakeholders and government representatives, the government’s procurement agenda, and alerting and advising government officials on emerging issues, new initiatives and programs proposals. May also include information related to the Atlantic Gateway, Atlantic Shipbuilding Action Plan, aerospace, defence, energy, the environment, aquaculture, international trade, population and immigration, science and technology, infrastructure, resource industries and bioscience.
Document Types: Acts of Parliament, analyses, briefing books, briefing notes, business plans, central agency reports, communications materials, contracts, correspondence, correspondence with other government departments, directives, evaluation criteria, evaluation reports, financial records, guidelines, inquiries, legal opinions, letters of offer, marketing plans, memorandums, memorandums of understanding, news clippings, policy studies, policy documents, presentations, project plans, project summary forms, proposals, question period notes, recommendations, records of decisions, regulations, reports, reports to Parliament, requests for proposals, research studies, statements of work, studies and work plans.
Record Number: ACOA 109

3.3 Coordination

The Agency is mandated by its legislation to coordinate the policies and programs of the Government of Canada in relation to opportunities for economic development of Atlantic Canada. The coordination function engages a range of economic partners to address the economic priorities of Atlantic Canada through a coherent and collaborative approach to development, including federal-provincial initiatives, round tables and expert panels. The Agency also coordinates with other federal departments on regional development efforts and through the Atlantic Federal Council on Government of Canada priorities.

Class of Record for Coordination
Description
: Includes records related to the coordination of policies and programs of the Government of Canada in relation to opportunities for the economic development of Atlantic Canada. Records may include information about initiatives, expert panels, round tables and development efforts. These records may also include information related to the Atlantic Population Strategy, federal-provincial initiatives, the Atlantic Energy Gateway and the Atlantic Gateway.
Document Types: Analyses, briefing notes, correspondence, correspondence with other government departments, memorandums, memorandums of understanding, minutes, news clippings, plans and priorities documentation, presentations, publications, records of decisions, reports, research studies, speeches and studies.
Record Number: ACOA 108

4. Economic and Community Development in Cape Breton

Enterprise Cape Breton Corporation (ECBC) was the main federal organization for economic development in Cape Breton Island and Mulgrave, Nova Scotia until its dissolution on June 19, 2014. That responsibility, as well as the relevant records, were transferred to the Atlantic Canada Opportunities Agency (ACOA). Records are no longer collected. The records related to the following program activities will be retained by ACOA until Library and Archives Canada gives permission for their destruction or requests their transfer as archival records.

4.1. Regional Service Delivery by ECBC
Through this program activity Enterprise Cape Breton Corporation (ECBC) is responsible for the delivery of the programs of the Atlantic Canada Opportunity Agency (ACOA) on Cape Breton Island and in the Mulgrave area. The ACOA programs include: the Business Development Program which is designed to help establish, expand and modernize certain businesses; Consultant Advisory Services which provides clients with access to consulting expertise in pursuing business opportunities or solving problems; Community-based Business Development Program which supports autonomous, not-for-profit community business development corporations to help entrepreneurs in rural areas obtain access to the information, advice and capital required to succeed; Innovative Communities Fund Program which invests in strategic projects that build the economies of Atlantic Canada’s communities; and the Atlantic Innovation Fund which encourages partnerships among private-sector firms, universities, colleges and other research institutions to develop new or improved products and services.

Class of Records for Regional Service Delivery by ECBC 
Description:  Includes records related to applications for grants and contributions from businesses, business associations, not-for-profit organizations, municipalities and community groups. Records may include applications, project proposals, proposal evaluations and analysis, project monitoring and payment claims. Records may include information on the Business Development Program; Consultant Advisory Services; Community-Based Business Development Program; Innovative Communities Fund; and the Atlantic Innovation Fund.
Document Types: agendas, analyses, applications, audit and evaluation documentation, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, correspondence, correspondence with other government departments, directives, enquiries, evaluation criteria, feasibility studies, financial records, funding guidelines, guidelines, initiative updates, legal opinions, letters of offer, manuals, memorandums, news clippings, presentations, proposals, question period notes, records of decision, report to parliament, statistical reports, and statements of work.
Record Number: ACOA 109

Personal Information Bank for Regional Service Delivery Grants and Contributions
Description: This bank describes information that is used in support of requests for grants and contributions from individuals, businesses, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the contribution agreement. The personal information may include name, contact information, biographical information, citizenship status, credit information, date of birth, educational information, financial information, signature and social insurance number (SIN).
Class of Individuals: Applicants to the programs of the Atlantic Canada Opportunities Agency delivered by Enterprise Cape Breton Corporation and authorized representatives of applicants (e.g. accountants, lawyers or consultants); individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality; contractors and consultants working on behalf of applicants (e.g. engineering consultants, business consultants, construction contractors).
Purpose: The personal information is used to administer, determine eligibility to and disburse funds in respect of the grants and contributions programs of the Atlantic Canada Opportunities Agency (ACOA) for which Enterprise Cape Breton Corporation (ECBC) acts as a delivery agent on Cape Breton Island. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act. The social insurance number is collected pursuant to the Income Tax Act and is used to collect unpaid loans to the Crown. Specific legislative authorities of the grants and contributions programs of ACOA are identified in the personal information bank descriptions listed in ACOA’s Info Source chapter.
Consistent Uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Name, contact information, financial information, credit information, social insurance number and date of birth may be shared with the Atlantic Canada Opportunities Agency: Grants and Contributions – ACOA PPU 005. The SIN may be shared with the Canada Revenue Agency (CRA): Debts Written Off as Uncollectible, CRA PPU 060. Information is used or disclosed for mailing list purposes. Information is published on the Internet / Intranet.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ACOA 109
TBS Registration: 20130031
Bank Number: ECBC PPU 00

4.2 Commercial Development by ECBC
Recognizing the challenges faced by small and medium-sized enterprises in its mandate area, the Enterprise Cape Breton Corporation (ECBC), through this program activity, worked with potential and existing entrepreneurs to assess and to provide various forms of assistance including equity, secured and unsecured loans, as well as non-repayable contributions. The assistance provided support for initiatives such as marketing, productivity improvement, innovation, human resource development, entrepreneurship, trade and investment, development and capital additions and improvements for new and existing businesses.

Class of Record for Commercial Development by ECBC
Description
: Includes records related to applications for financing from businesses, business associations and not-for-profit organizations related to the development and management of financing, including the processing of applications, the disbursement process and the monitoring of projects. Records may include records related to business and investment attraction activities, applications for funding for festivals and events, and applications to access capital for the creation or expansion of businesses located in Enterprise Cape Breton Corporation’s mandate area. Records may include applications, company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected.
Document Types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, legal opinions, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.
Record Number: ECBC 5000, ECBC 5006, ECBC 5555

Personal Information Bank for Support to Business
Description
: This bank describes information that is used in support of requests for support to business assistance from individuals, businesses, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the support to business assistance agreement. The personal information may include name, contact information, biographical information, citizenship status, credit information, educational information, financial information, views and opinions of or about individuals and signature.
Note: Enterprise Cape Breton Corporation (ECBC) provides both direct and indirect support to business. Direct support includes assistance for business establishment, expansion and modernization, trade development, investment attraction, training and skills development, planning, business counselling and marketing. Indirect support includes assistance to non-commercial or non-profit organizations and industry organizations that provide services in support of trade, investment, entrepreneurship development, small and medium-sized businesses development and local economic development initiatives.
Class of Individuals: Applicants to Enterprise Cape Breton Corporation’s commercial development program and authorized representatives of applicants (e.g. accountants, lawyers or consultants); individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality; contractors and consultants working on behalf of applicants (e.g. engineering consultants, business consultants, construction contractors).
Purpose: The personal information is used to administer, determine eligibility to and disburse funds in respect of the commercial development program of Enterprise Cape Breton Corporation (ECBC) which includes loans, grants, equity investments, loan guarantees, property acquisition and disposition and mortgages. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act.
Consistent Uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Name, contact information, financial information and credit information may be shared with the Canada Revenue Agency: Debts Written Off as Uncollectible, CRA PPU 060. Information is used or disclosed for mailing list purposes. Information is published on the Internet / Intranet.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ECBC 5000, ECBC 5006, ECBC 5555
TBS Registration: 20130032
Bank Number: ECBC PPU 002

Personal Information Bank for Support to Festivals and Events
Description
: This bank describes information that is used in support of requests for festivals and events assistance from organizations, and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the festivals and events funding agreement. The personal information may include name, contact information, biographical information, educational information, financial information, views and opinions of or about individuals and signature.
Note: Enterprise Cape Breton Corporation’s festivals and events initiative assists incorporated, non-profit organizations to organize and host festivals and events that will generate new visits or better serve visitors to the island, increase lengths of stay and spending, and improve the overall quality of the visitor experience.
Class of Individuals: Applicants to Enterprise Cape Breton Corporation’s festivals and events initiative and authorized representatives of applicants (e.g. accountants, lawyers or consultants); individuals, government employees, and employees of an organization or a municipality; contractors and consultants working on behalf of applicants (e.g. business consultants, event planners).
Purpose: The personal information is used to administer, determine eligibility to and disburse grants in respect of the of Enterprise Cape Breton Corporation’s festivals and events initiative. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act.
Consistent Uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Information is used or disclosed for mailing list purposes. Information is published on the Internet / Intranet.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ECBC 5000, ECBC 5006, ECBC 5555
TBS Registration: 20130033
Bank Number: ECBC PPU 003

4.3 Community Development by ECBC
Through this program activity, the Enterprise Cape Breton Corporation works to engage and empower communities to take control of their destiny by pursuing opportunities leading to sustainable economic development. Working in cooperation with communities and community led organizations, this program activity includes developing and implementing overall strategies for economic development to supporting the business environment, skills development activities, and new and/or improved community infrastructure.

Class of Records for Community Development
Description
: Includes records related to working in cooperation with communities and to making strategic investments to build community capacity for economic development by capitalizing on opportunities for sustainable economic growth and identifying and developing key infrastructure (e.g. community centres, main street improvement initiatives) that strengthen and enhance the economic foundations of communities. Records may include information about communities, economic development strategies and plans, information on internal policies and funding guidelines, and reports on results obtained.
Document Types: agendas, analyses, applications, audit and evaluation documentation, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, correspondence, correspondence with other government departments, directives, enquiries, evaluation criteria, feasibility studies, financial records, funding guidelines, guidelines, initiative updates, legal opinions, letters of offer, manuals, memorandums, news clippings, presentations, proposals, question period notes, records of decision, report to parliament, statistical reports, and statements of work.
Record Number: ECBC 5000, ECBC 5006, ECBC 5555

Personal Information Bank for Support to Communities
Description
: This bank describes information that is used in support of requests for support to communities assistance from individuals, businesses, organizations, First Nations, corporations and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the support to communities assistance agreement. The personal information may include name, contact information, biographical information, citizenship status, educational information, financial information, views and opinions of or about individuals and signature.
Note: Enterprise Cape Breton Corporation (ECBC) works to engage and empower communities to take control of their destiny by pursuing opportunities leading to sustainable economic development. ECBC’s support to communities encourages and supports the attraction of leveraged investment, the creation of sustainable wealth, the development of a competitive advantage and the enhancement of quality of life.
Class of Individuals: Applicants to Enterprise Cape Breton Corporation’s community development program and authorized representatives of applicants (e.g. accountants, lawyers or consultants); individuals, sole proprietors, partners in a business, government employees, and employees of an organization, First Nations, a corporation or a municipality; contractors and consultants working on behalf of applicants (e.g. engineering consultants, business consultants, construction contractors).
Purpose: The personal information is used to administer, determine eligibility to and disburse funds in respect of the community economic development program of Enterprise Cape Breton Corporation which includes loans, grants, equity investments, loan guarantees, property acquisition and disposition and mortgages. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act.
Consistent Uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Information is used or disclosed for mailing list purposes. Information is published on the Internet / Intranet.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ECBC 5000, ECBC 5006, ECBC 5555
TBS Registration: 20130034
Bank Number: ECBC PPU 004

Personal Information Bank for Community Centre Initiative
Description
: This bank describes information that is used in support of requests for community centre capital assistance from organizations First Nations, and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the contribution agreement. The personal information may include name, contact information, biographical information, citizenship status, educational information, financial information, views and opinions of or about individuals and signature.
Note: Enterprise Cape Breton Corporation works with communities to identify and prioritize infrastructure needs including assistance to local community centres for repairs and renovations.
Class of Individuals: Applicants to Enterprise Cape Breton Corporation’s community centre initiative and authorized representatives of applicants (e.g. accountants, lawyers or consultants); individuals, government employees, and employees of an organization, First Nations or a municipality; contractors and consultants working on behalf of applicants (e.g. engineering consultants, construction contractors).
Purpose: The personal information is used to administer, determine eligibility to and disburse grants in respect of Enterprise Cape Breton Corporation’s community centre initiative. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act.
Consistent Uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Information is used or disclosed for mailing list purposes. Information is published on the Internet / Intranet.
Retention and Disposal Standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.
RDA Number: 98/012
Related Record Number: ECBC 5000, ECBC 5006, ECBC 5555
TBS Registration: 20130035
Bank Number: ECBC PPU 005

4.4 Policy and Advocacy by ECBC

Fundamental to the Enterprise Cape Breton Corporation (ECBC) mandate is the Corporation's policy and advocacy role that assists in identifying the opportunities and challenges facing the Island, as well as informing and supporting decision making both within and outside the Corporation. Enterprise Cape Breton Corporation's policy and advocacy functions focus on a range of activities including research, analysis, planning and reporting, as well as working to advance the interests, priorities and concerns of Cape Breton Island in government decisions and actions. In developing the advocacy agenda for Cape Breton, Enterprise Cape Breton Corporation works to ensure that national and provincial officials are aware of the needs of the region and that Cape Breton interests.

Class of Record for Policy and Advocacy
Description: Includes records related to research, analysis and advice needed to gain a better understanding of the Cape Breton economy, to guide program activities and to support advocacy efforts. Records may include information about policy research and analysis, consultations with stakeholders, policy-oriented conferences or workshops, presentations, strategies on key economic sectors, notes from internal meetings and exchanges of correspondence with key stakeholders. These records could include information related to port development, waterfront development, tourism, the Integrated Strategic Framework for Economic Prosperity and other sectoral documentation.
Document Types: Analyses, briefing books, briefing notes, communications materials, contracts, correspondence, correspondence with other government departments, directives, evaluation criteria, evaluation reports, consultation reports, contracts, proposals, records of decisions, reports, and statistical reports.
Record Number: ECBC 5100

5. Internal Services

Internal Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

ACQUISITIONS

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Procurement and Contracting Class of Record
- Professional Services Contracts Personal Information Bank

COMMUNICATIONS SERVICES

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Communications Class of Record
- Internal Communications Personal Information Bank
- Public Communications Personal Information Bank

FINANCIAL MANAGEMENT

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Financial Management Class of Record
- Accounts Payable Personal Information Bank
- Accounts Receivable Personal Information Bank
- Acquisition Cards Personal Information Bank

HUMAN RESOURCES MANAGEMENT

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Awards (Pride and Recognition) Class of Record
- Recognition Program Personal Information Bank

Classification of Positions Class of Record
- Staffing Personal Information Bank

Compensation and Benefits Class of Record
- Attendance and Leave Personal Information Bank
- Pay and Benefits Personal Information Bank

Employment Equity and Diversity Class of Record
- Employment Equity and Diversity Personal Information Bank

Hospitality Class of Record
- Hospitality Personal Information Bank

Human Resources Planning Class of Record
- Human Resources Planning Personal Information Bank

Labour Relations Class of Record
- Canadian Human Rights Act - Complaints Personal Information Bank
- Discipline Personal Information Bank
- Grievances Personal Information Bank
- Harassment Personal Information Bank
- Disclosure of Wrongdoing in the Workplace Personal Information Bank
- Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank

Occupational Health and Safety Class of Record
- Employee Assistance Personal Information Bank
- Harassment Personal Information Bank
- Occupational Health and Safety Personal Information Bank
- Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

Official Languages Class of Record
- Official Languages Personal Information Bank

Performance Management Reviews Class of Record
- Discipline Personal Information Bank
- Employee Performance Management Program Personal Information Bank

Recruitment and Staffing Class of Record
- Applications for Employment Personal Information Bank
- Employee Personnel Record Personal Information Bank
- EX Talent Management Personal Information Bank
- Personnel Security Screening Personal Information Bank
- Staffing Personal Information Bank
- Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank

Relocation Class of Record
- Relocation Personal Information Bank

Training and Development Class of Record
- Training and Development Personal Information Bank

INFORMATION MANAGEMENT

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Access to Information and Privacy Class of Record
- Access to Information Act and Privacy Act Requests Personal Information Bank

Information Management Class of Record
- Library Services Personal Information Bank

INFORMATION TECHNOLOGY SERVICES

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Information Technology Class of Record
- Electronic Network Monitoring Personal Information Bank

LEGAL SERVICES

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Legal Services Class of Record

MANAGEMENT AND OVERSIGHT SERVICES

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Cooperation and Liaison Class of Record
- Lobbying Act Requirements Personal Information Bank
- Outreach Activities Personal Information Bank

Executive Services Class of Record
- Executive Correspondence Personal Information Bank

Internal Audit and Evaluation Class of Record
- Evaluation Personal Information Bank
- Internal Audit Personal Information Bank

Planning and Reporting Class of Record

MATERIAL

Material services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Materiel Management Class of Record
- Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

REAL PROPERTY SERVICES

Real property services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Real Property Management Class of Record
- Real Property Management Personal Information Bank

TRAVEL AND OTHER ADMINISTRATIVE SERVICES

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Administrative Services Class of Record
- Parking Personal Information Bank

Boards, Committees and Council Class of Record
- Governor in Council Appointments Personal Information Bank
- Members of Boards, Committees and Councils Personal Information Bank

Business Continuity Planning Class of Record
- Business Continuity Planning Personal Information Bank

Disclosure to Investigative Bodies Class of Record
- Disclosure to Investigative Bodies Personal Information Bank

Proactive Disclosure Class of Record
- Hospitality Personal Information Bank
- Travel Personal Information Bank

Security Class of Record
- Identification Cards and Access Badges Personal Information Bank
- Disclosure of Wrongdoing in the Workplace Personal Information Bank
- Personnel Security Screening Personal Information Bank
- Security Incidents and Privacy Breaches Personal Information Bank
- Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes Personal Information Bank

Travel Class of Record
- Travel Personal Information Bank

Classes of Personal Information

Subject Files and Routine Correspondence
Some Agency programs and activities result in the accumulation of personal information that is not contained in the information banks described above. This personal information is stored within subject files described as part of the Classes of Records, where records are not normally retrieved by name of individual or other personal identifier. This form of personal information consists of inquiries regarding particular justice matters as well as requests for publications and reports. The information is normally retrievable only if specifics are provided concerning the subject matter. Retention of this form of personal information is controlled by the records schedules of the subject files in which the information is stored.

Manual

Atlantic Innovation Fund - Policy and Procedures Manual
Business Development Program - Policy and Procedures Manual
Innovative Communities Fund - Policy and Procedures Manual

Additional Information

Please see the Introduction to this publication for information on access procedures under the provisions of the Access to Information Act and the Privacy Act.

For additional information about the programs and activities of ACOA, please contact:

ACOA Head Office
Blue Cross Centre
644 Main Street
P.O. Box 6051
Moncton, New Brunswick E1C 9J8
(Courier Address: E1C 1E2)
General Inquiries: 506-851-2271
Toll Free (Canada and U.S.): 1-800-561-7862
TTY: 1-877-456-6500
Facsimile: 506-851-7403
Email: ACOA.homepagecomments-commentairepageprincipale.APECA@canada.ca
Website: http://www.acoa-apeca.gc.ca/Pages/welcome-bienvenue.aspx

To make a request by mail, please complete either the Access to Information Request Form at http://www.tbs-sct.gc.ca/tbsf-fsct/350-57-eng.asp or the Personal Information Request Form at http://www.tbs-sct.gc.ca/tbsf-fsct/350-58-eng.asp, or include a letter indicating that your request is made in accordance with the Access to Information Act or the Privacy Act and describe the information you are seeking. Please include relevant details to help the ATIP Office find the information you are requesting. Mail your request to::

Access to Information and Privacy
ACOA Head Office
Blue Cross Centre
644 Main Street
P.O. Box 6051
Moncton, New Brunswick E1C 9J8
(Courier Address: E1C 1E2)
Telephone: 506-851-6203
Toll Free (Canada and U.S.): 1-800-561-7862
Email: ACOA.atip-aiprp.APECA@canada.ca

Completed Access to Information Requests
The Government of Canada encourages the release of information through requests outside of the ATIP process. Summaries of requests completed at the Atlantic Canada Opportunities Agency under the Access to Information Act can be found on the Government of Canada's Open Government portal at http://open.canada.ca/en/search/ati?f%5b0%5d=ss_ati_organization_en:Atlantic%20Canada%20Opportunities%20Agency. To make an informal request for a copy of a response to a completed request, contact the Agency’s ATIP Directorate by email to ACOA.atip-aiprp.APECA@canada.ca or by phone at 506-851-6203 or 1-800-561-7862.

Privacy Impact Assessments
The Atlantic Canada Opportunities Agency conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs will be posted on the ACOA website at http://www.acoa-apeca.gc.ca/eng/publications/Pages/Home.aspx.


Reading Room

In accordance with the Access to Information Act and Privacy Act an area on the premises will be made available should the applicant wish to review materials on site.

Office space is available in each regional office, at head office and at the Ottawa office for requesters who would like to view records in person. Please contact the ATIP Directorate to make arrangements.